Innosight LLC

  • Front Desk Coordinator

    Job Location US-MA-Lexington
    Type
    Full-Time
  • Position

    We are seeking a Front Desk Coordinator to join our team, reporting into the Senior Director of Operations.  The Front Desk Coordinator will be responsible for the coordination of reception and office management.  S/he must function efficiently and effectively in a fast-paced professional environment.  S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. The selected candidate will have a style that is team-oriented, hands-on and exhibits a high level of professionalism. 

    We are seeking a Front Desk Coordinator to join our team, reporting into the Senior Director of Operations.  The Front Desk Coordinator will be responsible for the coordination of reception and office management.  S/he must function efficiently and effectively in a fast-paced professional environment.  S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. The selected candidate will have a style that is team-oriented, hands-on and exhibits a high level of professionalism. 

    Responsibilities

    This position is an opportunity for someone who is looking for responsibilities beyond the traditional “receptionist” role and assist in office and supply management. 

    Specific responsibilities will include, but not be limited to:

    • Greeting guests as they enter Innosight’s Lexington Office
      • Managing the switchboard
    • Assisting in submitting expense reports into the company’s financial system
    • Preparing and distributing mailings, both day-to-day and large scale
    • Completing high-volume copy jobs
    • Assisting with new employee set-up
    • Making catering arrangements for client meetings and other company events
    • Assembling binders, presentation materials, etc. for consulting workshops/meetings
    • Submitting work orders for office building issues (maintenance, access, etc.)
    • Ordering office furniture and equipment (under the supervision of the Senior Director of Operations)
    • Updating company lists/databases
    • Working with building management in organizing and maintaining supply room and kitchen area; replenish paper in copiers/printers; change tapes for computer back-up as required
    • Basic troubleshooting with office equipment; request service as needed
    • Providing administrative/logistical support to consulting/administrative/marketing staff
    • Running errands outside the office as required

    Requirements

    • BA/BS strongly preferred
    • 2-5 years of related experience, experience working within professional services environments preferred.
    • Excellent communications, both verbal and written.
    • Proficiency in Word, Excel, and PowerPoint
    • Must be efficient and effective in managing multiple priorities with ability to stay focused and to think on his/her feet in a deadline driven environment.
    • Professional demeanor and poise.

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